General Staff Jobs

Company Description:

FIFTH SEASON is a global leader in the creation, production, and distribution of feature films and premium television series. Known for producing and distributing award-winning content that engages audiences and moves culture, the studio’s film titles include the multi-Oscar-nominated THE LOST DAUGHTER from Maggie Gyllenhaal, Michael Bay’s AMBULANCE, Destin Daniel Cretton’s JUST MERCY, the BOOK CLUB franchise, and recent Sundance Film Festival Audience Award winner CHA CHA REAL SMOOTH. The studio produces premium TV series, including the 14 Emmy-nominated Severance, See, and Truth Be Told for Apple TV+, Wolf Like Me for Peacock, Life & Beth, Nine Perfect Strangers, and McCartney 3, 2, 1 for Hulu, Tokyo Vice for HBO Max, and Scenes From A Marriage for HBO. FIFTH SEASON also handles global distribution for dozens of hit series in addition to its own studio productions, including Killing Eve, The Morning Show, Normal People, and The Night Manager.

Role Summary:

As the Administrative Assistant for the Documentary team you will work in a fast-paced environment for a progressive, forward-thinking, creative, and business executive overseeing all aspects of documentary strategy, investment and sales. You need to be detail-oriented and extremely organized while interacting with all levels of employees within the organization as well as filmmakers, talent representatives, financiers, distributors, and various external stakeholders.

You will play a vital role in ensuring our Executives are always up to date and organized, and will provide support, as needed, to ensure projects move forward expeditiously. You will act as hub for direct reports and team members ensuring team communication and priorities are consistently aligned.

Responsibilities:

• Work directly with Executives to manage their time with respect to priorities, goals, and objectives
• Act as a fast and efficient conduit between Executive team, staff, filmmakers and external stakeholders and customers.
• Assist Executives with any necessary meeting preparation and when requested, join Executives in meetings to take notes and follow up with responsible parties to ensure tasks are completed and agreed upon
• Manage Executive’s calendar, schedule internal and external meetings (both in-person and virtual), and handle all travel & expense processing
• Maintain Executive’s call list and various “To-Do’s”, keeping executive on track with daily, weekly, and monthly schedules
• Maintain strong working knowledge of projects, team members, and important internal and external contacts
• Opportunity to assist with special projects

Requirements:

• 1 year of significant assistant experience either supporting an executive or in a personal assistant capacity
• Experience in the Film, TV or Media & Entertainment Industry is strongly preferred
• You have a history of thriving in a fast-paced environment and are not intimidated by new challenges
• You are an exceptional communicator and enthusiastic collaborator
• You are highly organized and understand juggling priorities, are timely with follow up and handle tasks with appropriate levels of urgency
• You are pro-active, flexible and have strong decision-making capacity
• You adapt quickly to a changing environment with minimal disruption
• You are able to handle confidential information with a high level of professionalism and discretion​​​​​​

FIFTH SEASON is an equal opportunity employer committed to a diverse and inclusive work environment.

FIFTH SEASON

Bally Sports is seeking a Coordinator, Music Cue Sheets (TEMPORARY POSITION) to join the team! Bally Sports is the nation’s leading provider of local sports and owns & operates 21 regional sports networks across the country. This is a hybrid opportunity located in Santa Monica, CA.
THE JOB:
– Cue Sheets:- Processing cue sheets for production, promos, digital, etc.
– Process in SincMusic (internal cue sheet database) and manually to deliver to the PROs.
– Monitor email inbox and provide tech support for producers/programmers where needed.
– Work with Source Audio, experience preferred but not necessary.
– Work with Missing Cue Sheet Report.
– Work with Producers, Editors and Programming.

– MISC:- Other projects as assigned.

– Who You Are:- Someone who is extremely organized and attention to detail.
– Monday – Friday, 8 hours per day.
– Someone who does well under pressure.
– Someone who is capable of handling a large quantity of music cue sheets.
– Someone who is a problem solver and comes up with ways to work smarter, not harder.

Sinclair Broadcast Group, Inc. is proud to be an Equal Opportunity Employer and Drug Free Workplace!

#Ballys

About Us

Make your mark in Media with Sinclair Broadcast Group, a diversified media company dedicated to connecting people with content everywhere! We have consistently led the broadcast industry since our inception, and now Sinclair owns the largest regional sports network business and one of the largest television broadcast portfolios in the country. In addition, we have affiliations with all of the major broadcast networks, own Tennis Channel, and several multicast networks including TBD and Comet. Our content is distributed over-the-air, on multi-video providers, and through our industry-leading digital media platforms. We’re at the forefront of NextGen technology, enabling innovative new ways to engage with broadcast content like never before. We also recently launched a free TV streaming service called STIRR. Our success is the direct result of our extraordinary employees and management team who believe in our vision and are dedicated to ensuring a great future for our employees. We are advancing the world of Media and want YOU to join our winning team!

About the Team

The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let’s talk.

producer and entertainment
Sinclair Broadcast Group

Team Assistant

Salary: £19.00 – £25.00 per hour

Are you looking to work for a globally recognised company in a role that will skyrocket your Assistant career? We are currently recruiting several Team Assistant positions within different divisions of a global investment bank and financial services firm. These roles are suited to people who are proactive, determined and capable when supporting team from Analyst to Partner level.

If you are interesting in hearing more, get in touch with us today!

Team Assistant Responsibilities:

• Coordinating meetings and conference calls, maintaining banker calendars and contacts
• Coordinate aspects of corporate travel, including flights, visa applications, car transfers, hotel reservations, cash advances and preparing itineraries
• Processing travel and entertainment expense reports in a timely and accurate manner, ensuring compliance with expense guidelines
• Managing a high volume of phone calls
• Placing, receiving, screening and delegating calls as needed, taking detailed and accurate messages
• Performing general tasks, including but not limited to, copying, archiving and filing

Team Assistant Essentials:

• 2+ years’ experience as a Team Assistant or Personal Assistant
• Excellent communication skills in-person, on the phone and by email
• High attention to detail and strong technical skills
• Good judgment, independent thinker and resourceful
• Ability to work well under pressure, prioritise and handle multiple tasks efficiently and effectively
• Good knowledge of general business and corporate cultures, a team player
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Australasian Recruitment Company Limited

Coordinator (Global Copyright Administration) needed for a contract opportunity with our entertainment client located in Nashville, TN.

Job Details
Duration: 6+ Months
Location: Nashville, TN
Training: May be in office for training. Possibly hybrid after training period.
Type: Full time, contract.
Report to: Director, Global Copyright Administration.
Managers others: No
Hourly pay rate: $21

Job description

• Day-to-day entry and maintenance of international label (Music) affiliate client and song data, per the Data Team’s designated territories/local offices.
• Working in conjunction with registration processes, protocols, and timelines.
• Working in conjunction with Atlassian JIRA products and platforms.
• Assisting with ad-hoc/ “special” GCA-wide projects including voluminous deliveries, new catalogues, and large-scale amendment projects.
• Receiving and processing delegated or automatically assigned deliveries via JIRA, through to completion, adding detail and commentary for tracking.
• Systematic organization, tracking, trueing-up and filing of reports, deliveries, queries etc via mail, JIRA, internal drives, and databases etc.
• In-depth report tracking, trueing-up and feedback.
• 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events.

This role is focused more on administration vs the creative side. This is not a creative role. This position is dealing with contracts and signed agreements. It is data driven, (metadata).

Who you are:

• Offers some level of experience with data processing, data clean up, and or data mapping,
• Experience of relational databases (propriety or otherwise) is a plus. Strong focus and analytical abilities. (Math)
• Detail-oriented, highly organized, and able to take and apply notes and training documents while learning and working.
• Taking initiative whilst remaining comfortable with asking questions, putting forth potential answers.

• Positive attitude and communication skills. Timely responses to emails and JIRA queries.
• Ability to compose and pose well-constructed questions and queries to others, having already engaged in any necessary research.
• Confidence in adhering to delivery/departmental workflow, pursuing answers and results when needed.
• Ability to be a flexible, adaptable, multi-tasker.
• Ability to prioritize assignments and communicate with the team leader on a regular basis.
• Ability to maintain high levels of accuracy while handling multiple varied tasks
• Familiarity with common office software (Excel, Outlook/Email, Word).
• Experience of, and keen interest in Music Publishing Administration in general, a plus.
• Must be authorized to work in the United States.

What we give you:

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey.
• A modern office environment designed to foster productivity, creativity, and teamwork.
• A limited benefits package including medical, dental, vision, 10 sick days and holiday pay.
• We invest in your professional growth & development.
• Time off for a winter recess and early close Summer Fridays.

Note: Any pay ranges displayed are estimations.  Actual pay is determined by an applicant’s experience, technical expertise, and other qualifications as listed in the job description.  All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.
Yoh, A Day & Zimmermann Company

BUILT manufactures and sells the best-tasting, protein-focused nutritional products that make you feel empowered, healthy, and rewarded. BUILT is the authority in protein [the building blocks of life] and we’re obsessed with making protein fun, delightful and inclusive. BUILT is seeking an Ambassador Coordinator to help develop and administer BUILT’s Ambassador program. We’re looking for a collaborative, highly-motivated, creative individual who understands how ambassadors work and think and how to engage with them. We have a culture of working hard and smart and moving quickly. Taking initiative and overcommunicating are important and valued. Bringing new ideas and taking risks are encouraged!

The Role

The Ambassador Coordinator will help organize and execute BUILT’s ambassador program under the direction of the Ambassador Manager. This includes the day-to-day implementation and execution of programs designed to grow BUILT’s highly engaged ambassador community and brand presence. This role interacts cross-functionally with the brand, retail, and performance marketing teams to support company objectives while ensuring consistency in voice and tone. You will also be comfortable preparing and presenting ideas and results to both ambassadors and internal teams. Our new Ambassador Coordinator will be anxiously absorbed in working with and meeting the many needs of our vast ambassador network to create best-in-class ambassador community.

About You

You have a strong POV on the value of authentic and effective brand ambassador program. You are ready to disrupt the protein bar industry. Juggling a million and one projects and helping keep the ambassador team organized and on track comes second nature to you. You live and breathe the BUILT brand IRL and across social media. You understand evolving trends in media, entertainment, sports, and in the health landscapes because you’ve experienced them first-hand. You’re self-driven, thrive in a fast-paced environment, and are always looking for ways to grow and push yourself and those around you.

Primary responsibilities:

• Provide administrative support for the ambassador program
• Work with manager to negotiate and execute agreements on all new affiliate relationships
• Communicate, motivate, and coach our ambassador community; be the primary point of contact for all ambassador-related communications
• Communicate with new and existing ambassadors regarding upcoming promotions and optimization opportunities
• Organize and coordinate quarterly ambassador events that are designed to get ambassadors excited to be part of the BUILT ambassador program
• Organize and coordinate ambassador campaigns to support BUILT product launches and special offers
• Stay current with trends in ambassador marketing and identify new opportunities
• Maintain open communication with all ambassadors on the day-to-day issues, proactively reply to daily ambassador emails, chats, and conversations
• Work with manager to set clear objectives for ambassador campaigns, including but not limited to the following metrics: revenue, conversion, traffic, and engagement
• Work with manager to develop and innovate new ways to market our products with our ambassadors
• Work with the marketing department to keep the BUILT ambassador Program fresh, relevant, and attractive to ambassadors
• Recommend process improvements to increase revenue targets, including assisting in the design and execution of product giveaways, promotions, and rewards programs
• Be results oriented, provide detailed ambassador program reports on an ongoing basis

Requirements:

• Bachelor’s Degree
• Minimum 2 years of social media/marketing experience
• Experience as an Ambassador for a brand is a plus
• Previous experience as a coordinator or administrative assistant to ambassadors, large groups of volunteers, sales teams, etc.
• Project management experience to handle the many moving parts of this position
• Organized, detail-oriented, self-motivated, with the ability to easily transition between multiple tasks and problems
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
• Ability to work without direct supervision, and efficiently manage tasks and time
• Excellent verbal and written communication skills with keen attention to detail
• You like to have fun and are motivated by working with a team of entrepreneurs

Built Brands

Want to do the best work of your life? With 24 million customers in 6 countries, make your mark at Europe’s leading media and entertainment brand. A workplace where you can proudly be yourself; our people make Sky a truly exciting and inclusive place to work.

As part of the Technology team the Technical Assistant will provide technical services, system administration and support for users in Sky Creative. They will be a first point of contact for technology requests and support from Design, Promotions, Advertising and Production teams. Sky Creative is a flexible working environment with virtual, physical, and remote desktop technology which the Technical Assistant will administer, working collaboratively with technical specialists and manager in the team.

What you’ll do:

• Provide technical inductions for new employees, provisioning and deploying laptops and tech equipment
• Technical support to users working both in the office and remotely
• Test software and hardware within a change management process
• System access request management
• Manage technical changes and incidents, liaising with internal and external support teams when required
• Create guides and update technology information on intranet
• Manage the workspace environment – desks, meeting rooms and AV points
• Asset management of software and hardware

What you’ll bring:

• Good level of IT literacy, experience of PC and Mac operating systems
• An understanding of creative and postproduction technology and workflows
• People oriented with excellent customer service and communication skills, verbal and written with particular attention to detail!

The Rewards:

There’s a reason people can’t stop talking about #LifeAtSky. Our great range of rewards really are something special, here are just a few:

• Sky Q, for the TV you love all in one place
• A generous pension package
• Private healthcare
• Discounted mobile and broadband
• Access a wide range of exclusive Sky VIP rewards and experiences

How you’ll work:

We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.

We’ve adopted a hybrid working approach to give more flexibility on where and how we work. You’ll find out more about what this means for this role during the recruitment process.

Your office base:

Osterley:

Our Osterley Campus is a 10-minute walk from Syon Lane train station. Or you can hop on one of our free shuttle buses that run to and from Osterley, Gunnersbury, Ealing Broadway and South Ealing tube stations. There’s also plenty of bike shelters and showers.

On campus, you’ll find 13 subsidised restaurants, cafes, and a Waitrose. You can keep in shape at our subsidised gym, catch the latest shows and movies at our cinema, get your car washed and even get pampered at our beauty salon.

Inclusion:

We take pride in our approach to diversity and inclusion: we’ve been recognised by The Times and Stonewall for this, and we’ve committed £30million to support the fight against racial injustice. We’ve also set ambitious targets for increasing ethnic diversity and representation throughout our organisation.

At Sky we don’t just look at your CV. We’re more focused on who you are and your potential. We also know that everyone has a life outside work, So we’re happy to support you as much as we can with flexible shift patterns.

And we’ll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation!

Why wait?

Apply now to build an amazing career and be part of a brilliant team. We can’t wait to hear from you.

To find out more about working with us, search #LifeAtSky on social media. A job you love to talk about.

Just so you know: if your application is successful, we’ll ask you to complete a criminal record check. And depending on the role you have applied for and the nature of any convictions you may have, we might have to withdraw the offer.

Sky

*To avoid fraudulent outreach, please only respond to inquiries regarding any roles at our company that come from an @DreamscapeVR.com or @DreamscapeLearn.com email address.*

About Us

With leadership rooted deeply in the worlds of Hollywood filmmaking, Disney imagineering, and educational innovation, Dreamscape Learn is transforming what is possible in both K12 and higher education. The company has developed cutting-edge, immersive curricular experiences that merge the power of emotional narrative with advanced pedagogy and immersive technologies to deliver levels of richness and engagement never before available in technology-enhanced education.

Our advanced motion capture techniques allow multiple users to be rendered simultaneously, fully in touch with their senses, in real time. Students experience themselves as characters able to interact inside computer generated worlds that can seamlessly merge the virtual and physical.

Dreamscape Learn’s mission is to merge the most advanced experiential pedagogy with the entertainment industry’s best cinematic storytelling to deliver unique virtual reality and 2D education experiences that change the game, at large scale, in how students and faculty work and in the student outcomes that result from that work.

About the Role

The Executive Assistant will provide high-level administrative support to the CEO and their Chief of Staff. Reporting directly to the CEO and CoS, the Executive Assistant provides executive support in a one-on-one working capacity. The Executive Assistant also serves as a liaison to the senior management team; organizes and coordinates executive outreach and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion.
• Ability to function well in a high-paced environment.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Extensive calendar management (of an ever-changing calendar); resolving any scheduling issues. Sustain a daily calendar of meetings and events.
• Arrange travel and accommodations while thinking through all the logistics and point-to-point travel.
• Prepare and submit expense reports.
• Phone management – answer, transfer, and roll calls; schedule & coordinate conference calls (including multi-party, multi-time zone conf calls); take and deliver accurate messages; refer non-routine calls to the appropriate staff.
• Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects and other documents in support of objectives for the CEO and CoS.
• Draft and prepare correspondence as needed.
• Provide general administrative support including managing conference room bookings, assist with IT issues, maintaining filing systems, and any ad hoc projects that may arise.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Qualifications:

• Minimum 2-3+ years relevant work experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Dropbox, Zoom, Slack, Avaya Phone System
• Flexible hours as dictated by the needs of the business for projects and meetings.
• Excellent attention to detail, great organizational skills, and solid judgment capabilities.
• Outstanding interpersonal skills as well as high levels of proactivity and anticipation.
• Team player with proven ability to multitask and prioritize. This role will work in tandem with other assistant, so the ideal candidate must collaborate well with others.
• Equally strong written and verbal communication skills.

Job Type: Full-Time (hybrid of in-office and remote)

Job Location: Manhattan, NY

Salary: Salary commensurate with experience level

Benefits & Perks:

• Comprehensive Medical, Dental, & Vision Plans
• Employee Assistance Program to support the health & well-being of our team
• 401(k) Plan
• Generous Paid Parental Leave
• Paid Time Off
• Tuition Reimbursement & Learning and Development Opportunities
• Dog-Friendly Office
• Stocked Kitchen & Snacks

Equal Opportunity

Dreamscape Learn, Inc. values diversity and belonging and is committed to providing equal opportunities. In keeping with this policy, the Company strictly prohibits unlawful discrimination of any kind, including discrimination based on race, color, creed, sex, religion, marital status, registered domestic partner status, age, national origin, ancestry, citizenship status, veteran status, genetic information, physical or mental disability, medical condition including genetic characteristics, sexual orientation, gender, gender identity or expression (including transgender status), pregnancy, childbirth, or related medical conditions, or any other consideration made unlawful by federal, state, or local laws (“Protected Characteristics”).

Dreamscape Immersive

Senior Level Executive Assistant for Non-Profit Organization, New York City – Hybrid Position

Overview of Organization: The Workers Circle is a progressive nonprofit Jewish social justice organization that engages in strategic social justice activism through campaigns, education, and coalition work. Our mission powers progressive Jewish identity through Jewish cultural engagement, Yiddish language learning, multigenerational education, and social justice.  

The Executive Assistant position will support two positions, the CEO as well as the Deputy Executive Director.

Position Overview

We are looking for a diligent senior executive assistant who is process oriented, highly detailed, with strong multi-tasking and follow-up ability, who can see small and large projects to conclusion. The senior executive assistant should have excellent organizational skills, be proactive, and possess a professional demeanor, able to tackle any task given in a timely fashion and communicate effectively. You must be a reliable support for the CEO and the DED. Proven ability and experience as a senior level executive assistant, discretion, tact and good judgment are absolutely essential in the handling of the CEO’s and the DED’s affairs.

The Workers Circle is a social justice organization, with an enthusiastic and dedicated staff who are called upon, from time to time, to support fundraising events, marches, rallies and actions with their attendance. These events can occur during the day, after work and sometimes on the weekend. We welcome people who think outside the box.

Responsibilities

·     Manage the CEO’s and the DED’s daily calendar of appointments, avoiding conflicts and minimizing downtime.

·     Scheduling appointments and events; follow-up as needed.

·     Prepare meeting materials.

·     Draft correspondence to donors.

·     Database entry.

·     Use discretion, confidentiality, and good judgment to handle C-level matters.

·     Manage the CEO’s task list.

·     Represent the organization and the Executives in a positive light through great follow-through skills and sound judgment.

·     Conserve the Executives’ time by reading, researching, collecting and analyzing information as needed, in advance.

·     Manage and be responsive to telephone calls and emails, respond to requests whether by phone or email by gathering and providing information and referring non-routine phone or email messages to the appropriate staff.

·     Respond promptly to queries and follow-up as needed.

·     Perform other administrative tasks and special projects as needed.

·     Act as a project coordinator as needed for all related activities to manage timelines and deliverables.

·     Manage travel arrangements.

·     Set up/send out meeting notices/reminders.

·     Strong communication skills (via phone, email and in-person).

·     Maximize the efficiency of the CEO’s schedule.

·     Keep CEO’s office neat and organized.

·     Execute small and large projects as directed.

·     Proven ability to meet deadlines.

·     Attend/support events whether in person or virtual, which may include social justice-related or fundraising events. There are three fundraising events that are mandatory each year usually held in May, June and in the fall.

Qualifications

The ideal candidate will have strong interpersonal skills, thrives in a collaborative environment, and has experience working with C-level executives. Complex executive support work experience in entertainment, government, nonprofit, law or human services setting preferred. Bachelors degree preferred.

Preferred Attributes

·      Excellent communication, time management and written skills.

·      Full working knowledge of Outlook and MS Office Suite, including Word, Excel, Sharepoint, OneDrive, Google docs, Power Point; and cloud-based systems.

·      Has a strong business sense and can decipher priorities and make sound judgment calls when needed.

·      Strong work ethic.

·      Able to interact with people of all levels in a confident, professional manner.

·      Dedicated to meeting the expectations of the CEO, DED and other senior executives by maintaining effective relationships with interested parties.

·      Ability to learn with a pitch-in-to-help, can-do attitude is expected.

·      Dependable and responsible

·      Professional and poised under pressure.

·      Positive and personable with strong interpersonal skills.

·      Dedicated and highly organized with the ability to perform multiple tasks and handle changing priorities successfully.

·      Able to research issues and find solutions.

·      Strong knowledge of office procedures.

Salary and Benefits

We offer a very generous and comprehensive benefits package. The salary range for this position is $70,000 to $85,000.

Dog friendly office.

This is a full-time, hybrid position. One day in the office on Wednesdays and four days working remotely from home. 

To Apply

To apply, please send cover letter and resume, including how your experience relates to this position to [email protected] and salary requirements. 

The Workers Circle

DESCRIPTION: 

The Obsidian Theatre Festival produced by GhostLight Creative Productions, Incorporated and Nicely Theatre Group, is CALLING for an Arts Administration Coordinator for its third season.

ABOUT: The Obsidian Theatre Festival centers Black stories, through an invigorating celebration of new work by emerging Black voices. Produced by Detroiters in the city of Detroit, the Obsidian Theatre Festival illuminates the rich diversity of experiences relevant to the African diaspora.

Our team seeks to normalize the panoply of Black American culture through an inclusive, color conscious lens. We are dedicated to the exploration of universal themes, and acknowledgment of the ways in which intersecting identities shape the world in which we live.

Returning for our third season, we believe art is most impactful when artists bring the fullness of their identities and experiences to their work; and we actively encourage creativity in thought, storytelling and casting by asking the following:

*How do stories shift if the established ideas of a character’s gender identity, ethnicity, disability, skin color, height, weight, and/or sexual orientation are challenged?

*What layers of meaning and depth, if any, are brought to the surface in this exploration?

*How does an imaginative, out of the box creative process push back against, or reinforce existing social structures?

The Obsidian Theatre Festival accepts applicants of every identity, and does not discriminate on the basis of identity, including but not limited to: race, creed, color, gender, gender identity, gender expression, age, ethnicity, national origin, immigration status, sexual orientation, religion, HIV serostatus, disability, height, weight, veteran status, marital status, or economic class.

The Obsidian Theatre Festival will be presented in 3 parts

*OTF Main Stage: Featuring full-length plays that examine the diversity of the black experience.

*Musical Theatre Showcase: Staged readings of new musicals, highlighting an important step in the development of new work.

*Obsidian Cabaret: Featuring nationally renowned artists in an intimate evening of music and storytelling. 

For more information about The Obsidian Theatre Festival please visit www.obsidianfest.org

LOCATION: Detroit, MI

POSITION SUMMARY: The Arts Administration Coordinator works collaboratively across multiple departments to create a positive, efficient and effective environment for the Obsidian Theatre Festival’s executive staff.

This position works primarily in conjunction with our Education & Professional Development Department to oversee the administrative and communication needs. 

Our ideal candidate will exemplify our values of building an ideal workspace for all artists, crew, administrators and locals. We are looking for an enthusiastic candidate who demonstrates outstanding communication and organizational skills. Attention to detail is a must.

RESPONSIBILITIES:

-Supporting the Director of Education & Professional Development and Arts Education Manager in serving as point of contact, and providing up to date communication

*Coordinating with participants, before, during and after to provide excellent customer service

*Efficiently archive and manage communications with partners and participants

*Organize and maintain a database for our GhostLight Initiative and other educational programs

*Assist with coordination and organization of grants for timely submission in order to meet specific deadlines

*Outstanding judgment and ability to prioritize and fulfill varying tasks

*Maintaining meeting notes

*Organize and manage calendar updates

-Manage digital document filings

*Assist in the execution of our educational outreach division with a primary focus on:

-Academic – performing arts technique

-Historical – trajectory of arts evolution primarily pertaining to the African diaspora

-Political – Contextualization of artistic curation within the framework of societal impact and activism

-Any and all other services relative to these productions as defined by the Director of Education & Professional Development and Arts Education Manager

QUALIFICATIONS: 

-Previous experience in the entertainment or theatrical industry is a plus

-Familiarity with Non-Profit, Commercial, Regional, or Touring Theatrical productions

-Strong organizational and administrative skills

-Outstanding judgment and ability to prioritize tasks

-Experience maintaining relationships with vendors/partners

-Skilled in clear communication and maintaining confidentiality

-Excellent written and verbal communication skills

-High level of computer proficiency with knowledge of Google Suite

-Previous experiences with the following are a plus: Click Up or similar program, Education community and COVID-19 Safety standards 

SCHEDULE: The Obsidian Theatre Festival will begin with educational content beginning in spring of 2023 prior to live performances from June 22nd-25th in Detroit, MI and culminating in live stream virtual productions. 

Immediate start date through August 31st, 2023 with flexible work from home prior to production weeks. 

Estimated workload averages 5-12 hours per week.

COMPENSATION: Flat Fee: $4000

APPLICATION INFORMATION: Please fill out the Google Form (link below) and submit your Cover Letter and Resume per the instructions inside the form by February 6th.

Arts Administration Coordinator Google Form: https://forms.gle/SQykUMaVavG1LKej7

If you have any questions please email, [email protected]

GhostLight Creative Productions Incorporated

Reporting to the CEO, the incumbent will provide high-level administrative support to the C-Suite executives of good2grow®, based in Atlanta. This individual will be a proactive thought partner and manage the C-Suite executives’ time in a fast-paced, evolving environment. The ideal candidate will be creative and enjoy working within an entrepreneurial environment.

The incumbent must reside in or around Atlanta, GA and will be required to go into the office as needed.

Key Skills Required

• Excellent verbal and written communication skills and the ability to function well in a fast-paced, sometimes ambiguous environment.
• Proactivity and sense of urgency will be imperative to success.
• Meticulous attention to detail and dedication to getting things right.
• Ability to maintain a high level of organization, commitment to follow through, enthusiasm, and motivation.

Primary Responsibilities And Essential Functions

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Coordinates in-house & virtual meetings with internal employees and external partners; Provides notes and supporting materials to all relevant parties prior.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Keeps the C-Suite well informed of upcoming commitments and responsibilities, following up appropriately.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including coordinating building maintenance, maintaining records, ordering supplies, and coordinating office lunches.
• Arranges travel and accommodations for executives.
• Performs additional duties as assigned by executives.

Education/Experience

• At least 5 years of experience supporting high-level executives, required.
• Bachelor’s degree in Business Administration or related field, preferred.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
• Ability to type minimum of 50 words per minute

Characteristics Needed to be Successful

• We are looking for someone with a passion for service. You don’t have to be the loudest voice in the room, but you do have to love coming to work every day and you must have an authentic pride in your work.
• You must be a resourceful self-starter. If you wait to be told to do something before you do it, this isn’t the place for you.
• We need someone who is adaptable. The pace of change in our business is rapid. We create plans, but we’re always ready to shift as needed to accomplish our goals.
• You must be able to establish and retain trust across the organization. It’s a small company – there will be several critical relationships that can mean the difference between success and failure.

About Us

good2grow® is a children’s beverage company based in Atlanta, Georgia. Our mission is to use fun to help kids consume healthier products. And our commitment to this mission has made us a high-growth innovative beverage company, with a large, diverse, and ever-growing set of retail partners. We create better-for-you drinks that give both parents and kids a smile by combining great taste with tons of fun. We partner with some of the biggest names in entertainment including Disney, Universal Studios, Nickelodeon, Hasbro and so many more to top our products with 100s of all of their favorite characters. Our line of products include juices, flavored waters and milks, so there’s something to make everybody smile.

Why join us?

good2grow® offers a competitive benefits package, including Medical, Dental, Vision, 401(k) with company match, Health Savings Account, Flexible Spending Account, Short and Long Term Disability (along with salary continuation), a robust Parental Leave Policy, Life Insurance, 12 Paid Holidays, plus a generous Paid Time Off package. Through our community involvement and employee engagement initiatives, you will see that we value our employees’ experience and the community around us. At good2grow®, you will be consistently challenged, and your opportunities will only be limited by your ambition!

Our Culture

Not only are our products fun, so is our organization! We are visionaries with a growth mindset, built on trust, integrity, and collaboration. Our culture is unmatched, described by our employees as transparent, flexible, inclusive, and team oriented. Other words we’ve heard used to describe us are empowering, nurturing, relaxed, and high performing. Our goal is for every employee to feel empowered, valued, and part of the good2grow family. Our organization is dedicated to leveraging technology to make our work more efficient and to keep our remote workforce connected. We place value on not only maintaining work-life balance, but also enhancing it by encouraging a culture that understands the importance of each individual’s unique circumstances. We are an industrious organization with a penchant for fun!
good2grow™