General Staff Jobs

Job Summary:

Assist the Superintendent and Project Manager in managing the construction project and act as a resource for the Superintendent in running the day-to-day field operations. This includes assisting in preconstruction phase activities such as constructability reviews, QA/QC reviews, value engineering, subcontract scoping, site logistics plan, and preconstruction schedule management. In addition, assist in managing and supervising construction phase activities such as project setup, safety management, subcontractor scope review, schedule management, field operations, trade production, subcontractor coordination, labor management, QA/QC management, timely procurement, staff management, risk management, document management, punch list management, and project closeout.

Essential Duties & Responsibilities, including but not limited to:

• PRECONSTRUCTION: Assist in the estimating / budgeting process. Assist in the creation of constructability reviews throughout the design process. Assist with QA/QC reviews to eliminate high-risk details. Assist in developing and managing the value engineering process. Assist in the preparation of preliminary schedules. Assist in scope reviews and evaluating appropriate subcontractor bid lists and proposals. Assist in developing site logistics plans.

• CONTRACT DOCUMENTS: Clearly understand all documents that make up the “Contract Documents” and ensure that Contract Documents are promptly transmitted to all new subcontractors.

• INFORMATION ORGANIZATION: Ensure all documents are readily accessible and neatly organized.

• BIM/COORDINATION DRAWINGS: Assist with the execution of the BIM plan. Assist with ensuring the successful process of reviewing mechanical and electrical systems for compatibility with each other as well as other building components and space constraints. Assist with ensuring areas of conflict are identified and resolved prior to the commencement of construction. Assist with ensuring detailed notes and minutes are maintained to ensure continued momentum with the coordination process. Assist with ensuring errors are minimized in the coordination process so that the impacts from coring, x-raying, saw cutting or demolition of completed building elements do not occur or are mitigated.

• DIRECTORY/FILES/REPORTS: Ensure that all project documents, files, and reports are current, filed and distributed in accordance with our policy.

• QA/QC: Assist with the execution of the Bernards Quality Management Manual (QMM) outlining our quality policies, standards, and procedures. Assist with ensuring the project specific Quality Management Plan (QMP) is created and followed to establish the quality assurance systems and standards that will be utilized on the project. Assist with ensuring that mock-ups are constructed prior to the commencement of work in the field. Assist with ensuring that pre-installation meetings are conducted prior to any subcontractor mobilizing on-site. Assist with the execution of the Bernards Water Intrusion Prevention Plan (WIPP) and assist with enforcing the policies outlined.

• DOCUMENT CONTROL: Ensure that all document control procedures are being followed. Ensure a working set of drawings and specifications are established at the jobsite.

• SCHEDULING: Assist with the creation of the initial baseline schedule and updating of all subsequent schedules. Assist in the creation and distribution of the 3-week look-ahead schedules to all subcontractors on a weekly basis. Assist in the creation of any recovery / work-around schedules as required. Assist in any pull planning working sessions with subcontractors as the project needs dictate. Assist with ensuring that the project is not delayed, and if necessary, assist in the pursuit of contract time extension(s), including added and extended general conditions costs (as applicable).

• SUBMITTALS: At project start-up, review the list of all required submittals for compliance. Assist with ensuring that submittals are received, approved, and returned in a timely manner. Assist with ensuring the submittal log is updated. Assist with ensuring submittals are accurately reviewed for compliance with the Contract Documents. Assist with ensuring that submittal approvals are timely to avoid materials or equipment arriving late.

• PROCUREMENT LOG: Assist with ensuring the procurement log is developed at the beginning of the project and is very detailed and accurate. Assist with ensuring that this log is updated and maintained to eliminate project delays.

• REQUESTS FOR INFORMATION: Ensure that all RFIs are written for all appropriate questions on the project. Properly track RFIs through the log system.

• NON-RECOVERABLE SCOPE CHANGES/ACCOUNT RECEIVABLE: As presented to you, review non-recoverable scope changes with the Superintendent and Project Manager and assist in mitigating these costs. Assist in the review of the monthly subcontractor percentage completion with the Superintendent, Project Manager, and the Owner.
• FIELD MANAGEMENT: Assist with the overall field operations leadership. Assist with ensuring the jobsite is safe, secure, and work is progressing in compliance with all OSHA regulations. Assist with ensuring the subcontractor’s work is well coordinated in a productive sequence. Assist with ensuring the work is progressing with attention to detail and in compliance with all Contract Documents.

• ALL OTHER DUTIES AS ASSIGNED.

Preferred Experience, Education and Skills:

• Bachelor of Science in Construction Management, Civil Engineering or Architectural Engineering preferred.
• Over 5 years of construction industry experience managing projects within our market segments and of our typical project sizes from start-up to completion.

Project Specific Requirements:

• TI/Commercial Interior experience required
• Project experience ranging from $200k – 5M.

About Bernards

Established in 1974, Bernards is a growth-oriented Employee-Owned multidisciplinary commercial builder and construction management company delivering technical expertise and outstanding construction services to developers, corporations, educational institutions, and public agencies for projects ranging in size from $5 million to over $500 million. The most significant disciplines in which Bernards projects are focused in, Healthcare, K – 12/Higher Education, Government, Entertainment, Mixed-Use, Residential, and Retail, and more.

Aligning with our mission of building a better experience for our customers, industry partners, and Employee-Owners, Bernards continuously builds its premier contractor status by exhibiting core values of mutual respect, integrity, serving others, and continuous improvement, daily.

As an Employee-Owner, you’ll experience competitive pay and enjoy comprehensive benefits that include:

• Medical, Dental, and Health Insurance
• Stock Interest in the Employee Ownership Plan
• Health Savings Account
• Flexible Spending Account
• Employer Paid Life Insurance
• 401(k) with employer match
• Open Personal Time Off
• Sick Time
• Paid Holidays
• Tuition Reimbursement
• Employee Referral Bonus
• Employee Assistance Program
• Flexible Work Hours

Bernards is an equal opportunity employer that strives to attain and retain, top diversified talent in the construction industry. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.

1. For candidates that need reasonable accommodations during the application process, or to perform essential functions of this role, please contact [email protected].

Bernards

Urgent Need!

Work for Legendary Hotel in Los Angeles

Position: Banquets Assistant Manager

Full-Time

Our client is a group of nine autonomously run hotels managed by an experienced team led by our CEO. With 30+ years in hotel management and an unwavering passion for hospitality, the CEO ensured the group’s success in establishing itself as a top player in the luxury hotel market following the formation of Family Collection in 2006. An ardent hotelier and a savvy top manager, the CEO is the ultimate guardian of the group’s culture and business values.

POSITION

We care about your career and are known for having the absolute best people in the industry. When you join us as a Banquets Assistant Manager you start a unique opportunity to become celebrated as the very best in your field. You’ll learn not only from your fellow colleagues, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story. The banquet hall does have a capacity approximately 230 for both indoor and outdoor events. 70% of your events will be social ie: weddings versus meetings and conventions. You will be responsible for managing up to approximately 22 people, some temporary employees and some permanent. During any downtime you will be responsible to cross train in other departments such as food and beverage. We are BIG team players, and we expect all employees to jump in to help when needed.

RESPONSIBILITIES

You’ll love what you do and take pride in delighting our guests:

● You will be responsible for the entire operational service of all groups, social, banquet and planned food and beverage events to ensure our guests receive nothing but the best experience.

● You’ll also be responsible for maintaining a high standard of food product and satellite banquet staging area sanitation, storage and handling procedures. Implementation of food product presentation, and service standards. Monitors food quality, nutritional, and portion control standards.

● You will also consult with representatives of client groups or organizations to plan details such as number of persons expected, display desired, and food service schedule as necessary.

● You will also coordinate the entire Banquet Service including: managing the banquets team, final stewarding re-accession approval, service staffing levels, set-up (including displays, exhibits, and decorations), service, clean-up, and guest relations. Final pre-event function inspection (fire & health).

● You will also handle patron/guest compliance with all hotel rules and policies regarding banquet functions during their day. This will include reviewing all payroll and gratuity reports, arranging, confirming, and coordinating specialty entertainment and event planning as necessary. Attending weekly Banquet Event Order, Tastings, and Catering meetings. Conducts daily shift meetings.

● Our values of Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As a Banquets Assistant Manager you’ll have the opportunity to bring these to life and continue to create our legacy.

EXPERIENCE & SKILL

● We are looking for someone with a minimum of 2 years of banquet management experience with a luxury hotel.

● We are looking for someone who can manage the basic human resources functions for their subordinates, such as time off requests, scheduling, employee relations, meal breaks and overall California Labor Laws.

● We are looking for someone who is energetic and hungry to learn, mentor and grow up through the company. There is no limit to your success!

● You must be a “people person”, as building relationships with your co-workers and guests are top priority. Customer service is our motto!

● You’ll bring your unique personality and passion to the role and the team.

● You have a talent for organization, communication and a passion for service and food & beverage.

● Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service ethic.

● English is the primary language used in our hotel. You can comfortably communicate in this language.

● Our hotels operate nonstop, this requires flexibility from everyone on the team.

WHAT YOU’LL GET

As an Banquets Assistant Manager at our client’s property, here are just some of the great benefits you will receive:

BENEFITS

● Medical/Dental/Vision Benefits

● Pension/401k Plan

● Sick Time

● Vacation Time

● Free Meals on Duty

● Uniform provided with complimentary laundry included

● Exclusive Access to a discount platform featuring 1000s of retailers

● Hotel Benefits

○ Complimentary stays with breakfast included in all 9 hotels that we own and operate – stay twice a year at each hotel!

○ 50% off at restaurants within all of our hotels.

CERTIFICATIONS

● Tips Certified, RBS Certified and Food Handlers Certification Required.

EDUCATION

● Bachelor’s Degree or other advanced degrees preferred

PHYSICAL REQUIREMENTS & WORK CONDITIONS

● While performing the duties of this position, the employee is frequently required to sit for long periods, to reach and manipulate objects, tools or controls. Manual dexterity and coordination are required to operate office equipment. Stand or sit for prolonged periods of time. Occasionally stoop, bend, kneel, crouch, reach and twist. Lift, carry, push, and/or pull light (10 lbs.) to moderate amounts (up to 50 pounds) of weight; Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard. The noise level in the work environment is typical of most office environments. They also must have the ability to handle stressful situations.

● The items shared are the essence of a day in the life of an Assistant Banquets Manager, but we’ll make sure you are provided with specifics on how we care for our hotel.

LANGUAGE

● English (Fluent)

SALARY

● $75-80K DOE

SCHEDULE

● This is a full-time role due to the nature of this business events mostly take place on the weekends and you will be required to work weekends and occasionally holidays. You will be able to take days off during the week should the schedule permit it. We are looking for flexibility.

Due to Covid-19, we are doing everything we can to keep our team and customers safe. This means individual offices or widely spaced workstations. We also provide extra masks, shields, hand sanitizer, and gloves as needed. We are an essential business and we require our team to work in the office.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

On Target Executive Search, A Division Of On Target Staffing LLC

We are seeking a savvy, highly organized candidate to fill the full-time position of Director of Institutional Giving. The individual in this role will report to the Vice President of Development and is responsible for developing and managing all activities related to grantmaking for government, corporate and foundation entities. The Director of Institutional Giving will write and submit grant proposals, track deliverables and compile reports for funders, manage a calendar of submission dates and deadlines, and prospect for new funding sources for Nashville Public Radio, including 90.3 WPLN News and 91.1 WXNP, Nashville’s Music Experience. We’re looking for someone who’s a strategic thinker, mission-driven, team-oriented, and a skilled writer who has a “can-do” solution orientation. Our Director of Institutional Giving will excel while working in a fast-paced environment, managing multiple priorities, and have a history of consistently meeting deadlines and exceeding goals.

Responsibilities

Research and Cultivation

• Strategically seek grant opportunities that align well with Nashville Public Radio’s programmatic plans, priorities, and mission.
• Collaborate with the VP of Development, the corporate sponsorship team, and board committees to identify and cultivate prospective corporate and foundation funders.
• Regularly monitor federal, state, and local websites, prospecting tools, and other sources for Request for Proposals (RFP) announcements and guidelines.
• Build relationships with corporate and foundation funders, involving the CEO, VP of Development, and corporate sponsorship team when appropriate.
• Foster positive and organized working relationships with staff members and key contacts.

Proposal Development and Submission

• Coordinate and manage the application process for grant opportunities, including developing the strategy, submission plan, writing, document collection, internal and external submission deadlines, and final submission of all related materials.
• Serve as lead writer and editor for all aspects of the application process. Ensure accuracy of all submitted materials and collaborate with the finance team on the submission of financial reports.
• Serve as liaison to program staff of grantmaking entities, and actively solicit feedback on proposal preparation and solicitations.

Grant Management

• Upon receipt of a grant award, monitor progress and ensure appropriate grant fulfillment and effective communication with the funding entity.
• Maintain a detailed application and reporting calendar, including prospective sources, grants awarded, reports submitted, and those funding entities who are on a hiatus or declined.
• Provide budget projections and institutional giving financial information to the leadership team as requested.
• Write and submit all required reports and grant documentation.
• Maintain grantmaking historical records and regularly update Nashville Public Radio’s CRM system to document institutional giving information and track donor activity.
• Manage the gift acknowledgment process for institutional giving.
• Create an annual plan for each institutional supporter with identified points of contact and communication, above and beyond the traditional submission process.
• Attend Nashville Public Radio and outside events to represent the organization, for networking and external relations.

REQUIRED: 3-5 years of grant writing experience with demonstrated success in applying for and administering grants. Demonstrated skill in developing proposal budgets and a proven track record with institutional funders. Bachelor’s degree; advanced degree a plus.

Necesssary Skills And Abilities

• Exceptional communication skills, both written and verbal, with a proven ability to present information in a concise, accurate and persuasive format.
• Experienced at multi-tasking, working calmly under the pressure of deadlines, while managing competing priorities.
• Demonstrated proficiency in utilizing Windows operating systems and familiarity with utilizing various grant submission systems and portals.
• Work effectively in a collaborative, highly team-oriented environment, yet possess initiative, self-motivation and the ability to work with minimal supervision.

Position Type/Expected Hours of Work

This is a full-time, salaried, exempt position. Days and hours of work vary, but often run Monday through Friday from 8:30 a.m. to 5:00 p.m. Occasional weekend and evening hours will be necessary.

This position can be in-office or a hybrid structure.

At Nashville Public Radio, we are looking for people who are curious about the world and are excited about our mission. If it sounds like you would be a good fit for our team, apply today.

Physical Demands

The employee in this position is frequently standing, walking, or sitting; using hands to finger, handle, or feel; reaching with hands and arms, and talking or hearing.

Lifts Weight or Exerts Force Work Environment

The employee in this position may regularly lift up to 20 pounds.

Vision

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Salary Information

$73,000+ (Negotiable based on experience)

About Nashville Public Radio

Nashville Public Radio serves Middle Tennessee by providing trusted in-depth news, engaging music, and unique cultural programs on 90.3 FM WPLN News, WNXP, Nashville Classical Radio, and our various digital platforms. For more than 60 years, listeners have turned to this community supported service for programming that inspires conversation and curiosity, educates, and entertains. Our values are:

• To operate the station at the highest level of professional standards and integrity.
• To be responsive to our listeners, members, supporters, and public.
• To exhibit mutual respect for our peers and audience.
• To value the member and community support that our station receives.
• To work together in an environment that encourages participation and sharing of the decisions that affect the station and our listeners.

Nashville Public Radio is committed to diversity, equity, and inclusivity in our hiring. Nashville Public Radio is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran. As part of this commitment, we will ensure that persons with disabilities are provided with reasonable accommodation.

Nashville Public Radio offers a generous benefit package including medical, vision, dental, and a robust Employee Assistance Program inclusive of six free sessions of counseling each year and basic legal assistance. Long-term disability and life insurance are provided at no cost to employees. We also have up to 40 days of paid parental or medical leave, inclusive for adoptive and/or foster parents.

In addition to these benefits, employees receive vacation and sick leave, access to a 401(k) plan with employer matching, and 13 paid holidays, 2 of which are floating to employee preference.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, and/or new ones may be assigned at any time with or without notice.
Nashville Public Radio

Intrepid sets the standard for delivering excellence in the federal marketplace and is known for treating employees like family. We provide our employees with a challenging and supportive work environment, paired with a competitive salary and an industry-leading 401k contribution. We are looking for a Project Coordinator to join our team to support Integrated Mission Equipment (IME). The ideal candidate will be a self-starter who can work in a collaborative environment and support key government and contractor personnel in support of IME in day to day tasking.

Your Day-to-day Work Will Include

• Providing task tracking and program support on Aviation Science and Technology (S&T) Projects.
• Action item tracking.
• Document management.
• Scheduling and supporting teleconferences and meetings.
• Generating reports and presentations.

At a Minimum You Should Have

• A SECRET level security clearance or ability to obtain.
• Bachelor’s degree or equivalent experience.
• 5+ years of total experience.
• The ability to pay attention to detail and excellent organization skills.
• Proficiency in information retention/storage and ability to quickly locate required documents upon request.
• The ability to prepare meeting materials (assembling slides from multiple sources into a presentation).
• The ability to track and disposition Action Items.
• The ability to be a self-starter in a telework environment.
• Excellent written and verbal communication skills.
• Proficiency using Microsoft Office products.

You Will Be Highly Desirable If You Have

• The ability to Coordinate meeting logistics utilizing MS Teams, Zoom, WebEx.
• The ability to take clear and concise meeting minutes at varying levels of detail (up to near transcript like notes for high priority meetings).
• Experience conducting trade studies and evaluating technologies.
• Knowledge and experience with Army aviation platforms such as UAS, Apache, Blackhawk, Chinook, etc.
• This job description is subject to change at any time.

Work Type: On-Site (Huntsville, AL)

Work/Life at Intrepid

Now that you know a little about the job, you may wonder what it would be like to work at Intrepid. We don’t like to brag, but we are proud of the culture we have built for our employees, and we are going to take a few minutes to share that with you.

For five years running, we have been nominated by our employees as either finalists or winners of the Best Places to Work award. We are known for our family-like environment, insanely good benefits, and extra-mile attitude.

Suppose our core values of treating each other like family, being mission-focused, giving back, and being intrepid (you know, just a little bit fearless!), resonate with you. In that case, you’ll probably make an excellent addition to our team.

The Hours

Most of our positions are salaried, but that doesn’t mean we expect you to work crazy hours from sun-up to sun-down. Forty hours per week is standard, and while sometimes we push a little harder during big projects, we’ve established a flexible-hours policy to help even out that extra time within a given two-week pay period. Work-life balance is important to us, which is why we offer generous accrual of paid personal leave to use for anything you wish, and you won’t lose the value of your leave (no use-it or lose-it here!).

The Benefits

Most people who know anything about Intrepid know about our benefits, especially our 401k program. We don’t offer a match (gasp!). That’s right, no match. That’s because we will contribute to your 401k whether you donate to it or not. We’ll put 14% of your bi-weekly pay into your account no matter what you do. Plus, you’re going to want to retire with us; that 14% will grow like a weed while invested in our low-fee index funds provided by Fidelity. And the cherry on top, your financial advisors are already paid for! Schedule a one-on-one and watch them create the best plan for your retirement goals.

In addition to our incredible retirement plans, we also provide one of the best health insurance plans on the market through Blue Cross Blue Shield. Intrepid covers most of the premium costs, and our employees get incredibly low deductibles, just $200 per year! Additionally, we provide all employees and their families with a free, on-call telemedicine doctor to help with easily diagnosable illnesses.

We’ll also provide you, your spouse, and dependents with complimentary life insurance and low-cost dental, vision, disability, critical illness, and pet insurance. Plus, you’ll have the opportunity to set aside pre-tax dollars into an FSA for medical and dependent care expenses. We’ll even provide a $1000 scholarship to your newborn or adopted child and any children who are enrolled in higher education!

It sounds like a lot, but we believe our employees are worth the investment!

The Perks

Sure, you’ll have access to the usual perks like corporate discounts on dining, entertainment, and gyms, but we also like to have fun. As an employee, you’ll be a VIP at all our annual events like our Chili Cook-Off, Thanksgiving, Lunch & Lawn Games, Ice-Cream Social, Intrepig BBQ, team events, and last but certainly not least, our big end-of-year Christmas bash complete with amazing prizes/gifts! We employ a lot of remote workers too, so if you fall into that category, you’ll get special opportunities to engage virtually in many of our events as well as some that are exclusive to you!

Give Back

As we said above, giving back is one of our core values here at Intrepid. Our employees have big hearts for our communities, and we all come together annually to give away tens of thousands of dollars through our employee-managed charitable fund, the Intrepid Ideal Community Fund (ICF). We help organizations that are passionate about helping people including groups that provide flu shots and soup kitchens for the homeless, health and education services for underprivileged children, and who provide additional support for the disabled. If you like to get your hands dirty, we offer several volunteer opportunities throughout the year; cleaning trails, serving food, writing cards to nursing home shut ins, etc. Everyone can play a role in giving back! Our mission is to create ideal communities wherever we live, and our vision of a perfect community is one where the needs of every citizen are met.

Join Us!

If you’re excited by the benefits, blown away by all the perks, and inspired by our values and mission then we are excited to meet you! The best way to start your journey as an Intrepid employee is to apply today. We can’t wait to hear from you!

About Intrepid

Intrepid is a VEVRAA Federal Contractor and an Equal Opportunity Employer, based in Huntsville, Alabama. Intrepid is committed to the principle of equal employment opportunity (EEO) and is committed to making employment decisions based on merit and value.

#CJ
Intrepid

The Association for Research in Vision and Ophthalmology (ARVO) is the world’s largest and most respected international organization devoted to advancing research in vision and ophthalmology. The ARVO Annual Meeting is the premier gathering for eye and vision scientists at all career stages, students, and those in affiliated fields to share the latest research findings and collaborate on innovative solutions. In this role, your primary focus will be on the Annual Meeting (a city-wide meeting with 10k attendees from around the world, 16+ concurrent sessions, and special events over 5+ days). You will manage several core components of planning the meeting and provide operational support on-site. You will oversee all Ancillary Events, manage ARVO-sponsored social events, and oversee speaker management. You will also support the Imaging in the Eye Conference and provide additional administrative assistance to the program team. Efficiently managing multiple tasks and complex timelines with accuracy will be critical to success. This role will provide you with an opportunity to take your organizational, communication, and project management skills to the next level.

ARVO is a fast-paced and collaborative environment where you will be proud of the work you do and like the people you work with. This role works across the organization and requires a great deal of accuracy and coordination, good judgment, and the ability to see multiple projects through to completion with minimal or no errors. Reporting to the Chief Officer of Meetings and Community Engagement and working closely with the Director of Programming you will ensure ARVO’s events meet our high standards of excellence while continually evaluating procedures to improve future conferences. We regularly review our offerings to ensure they are reflective of our community’s needs. As the Meeting Manager, you will collaborate with the team to support new offerings as they arise. Your ability to keep processes running smoothly will have a vital impact on not only the success of the Annual Meeting but the broader dissemination of key research and knowledge in vision and ophthalmology and enable us to pursue our common goals of improving people’s vision and lives.

A Snapshot of the Work You’ll Do

• Within the first two years, you will play a key role in the logistics of the Meeting and support the administration of the program. This includes preparing timelines and maintaining the internal Teamwork project plan; managing invited session proposals and speaker management; ensuring internal staff and external partners are updated on timelines/deadlines, and coordinating supplies and shipments. You will manage all staff needs and travel arrangements, manage shipment and supply orders, and support marketing and communications efforts with accurate event-related information.
• Working closely with the Chief Officer of Meetings and Engagement while you come up to speed, you will own the complex Ancillary Event process. This includes creating the portal for and organizing initial requests and implementing and enforcing policies. You will work closely with up to 400 meeting organizers and hotel partners and are responsible for, scheduling and all other communications for the Ancillary Events.
• You will lead all aspects of planning and execution for ARVO-sponsored social events held in conjunction with the Annual Meeting.
• You will coordinate with event organizers for ARVO’s Imaging in the Eye Conference. This includes setting up timelines/deadlines and keeping the organizers on track, assisting with abstract management, and other support as needed.
• During off-cycle times of the year, you will manage the invited component of the meeting, including setting up proposal submissions, tracking confirmed speakers, facilitating imports to our presentation database and monitoring submissions.

Work Environment, Salary, and Benefits

• You’ll enjoy a flexible hybrid work environment, including two days collaborating with colleagues in our Rockville, MD, office and three days working remotely. Some domestic travel is required, including 7-10 days at the ARVO Annual Meeting.
• The budgeted salary range for this position is $65-75K. We offer an outstanding benefits package including comprehensive medical insurance, employer-paid vision, dental, life, and disability insurance, flexible spending accounts for medical and childcare expenses, matching retirement savings, employer-paid parking or monthly contribution for public transportation, generous PTO (12 paid holidays, 12 days of vacation increasing to 18 during 2nd year, and 10 days of sick leave), and tuition reimbursement for professional development.
• We recognize the value of our employees and strive to create an environment that is both flexible and conducive to a high-performing organization. Your colleagues are collegial, collaborative, and eager to help each other succeed.

Responsibilities

Annual Conference Support

• Manage the Ancillary Events (200-400 per year). Review each request and apply policies to determine handling and create comprehensive trackers to keep the team organized and informed. Additionally, you will be responsible for informing organizers of ARVO policies for the events and ensuring compliance.
• Take ownership of the social event planning including recommending venues, arranging entertainment and managing the catering. Working with destination marketing organizations (DMOs) or convention and visitors bureaus (CVBs) to source venues within budget and organize engaging events for 2-3K attendees.
• Collaborate with ARVO communications staff to provide specific event-related information for inclusion in print, digital, e-mail, and social media campaigns.

Annual Conference Logistics

• Work with the team to coordinate conference logistics including meeting room assignments for educational programs, committee meetings, and any ancillary events.
• Oversee the supplies and shipments for the conference. You will own the process of ensuring shipments and supplies are organized and delivered to the appropriate spaces.

Annual Conference Program Development & Speaker Management

• Support the Director of Programming on the invited speaker content by setting up the proposal submission site; tracking the confirmed presenters and their submissions, and sending reminders.
• Manage speaker needs/requirements (e.g., registration, housing, and travel expenses as appropriate).

Qualifications

• 3-5 years of experience in event/conference management and logistics coordination for large-scale events (2-10K+ attendees) at an association.
• Demonstrated experience in event project management, including creating schedules and timelines, complex data collection and tracking, managing deadlines for multiple stakeholders, ensuring compliance with organization regulations, facilitating material submissions, approvals, and follow-up, and identifying and resolving logistical issues that may arise before and during the event.
• Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) is required. Familiarity with other relevant software such as Open Water, ScholarOne, ATIV (or another mobile conference app), TeamWork (or another project management system), and Optimizely (or similar CMS) is preferred but not required.
• Professional certification such as a certified meeting professional (CMP) is a plus but not required.

About Us

The Association for Research in Vision and Ophthalmology (ARVO) is the largest and most respected eye and vision research organization in the world. Our members include nearly 12,000 eye and vision researchers from over 75 countries. Our mission is to advance research worldwide into understanding the visual system and preventing, treating, and curing its disorders.

To Apply

We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.

Use the “Apply” button on this page or simply email your resume to Lilly Khan at [email protected] with “ARVO – Meeting Manager#2023-2771 SA” as the subject of the email.

Job responsibilities are similar to the following positions: Meeting Planner, Meeting Coordinator, Meeting Operations Manager, Events and Programming Associate.

• Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

Association for Research in Vision and Ophthalmology (ARVO)

North American Roofing is a commercial roofing contractor in the United States. We are searching for a Commercial Roofing Project Manager located in the Southeast region of the US. 

Purpose of the job: 

The Project Manager is the primary company representative responsible for the overall final design, implementation, direction, completion, and financial outcome of major building envelope related projects within commercial roofing.

Skills and Qualifications:

• 10+ years in commercial roofing installations (Required)
• Strong background and resume of building envelope, and construction knowledge
• Experience in Coatings, Single Ply, Hot, and Metal roofing systems
• OSHA 30 certified
• Proficiency with Microsoft office products
• Ability to travel up to 50% within region

Additional Competencies Needed for Success:

• Personifies high standards of honesty, integrity, trust, openness, fairness, and compassion
• Takes ownership of areas of responsibility
• Confronts constructively to minimize impact to the organization and others
• Adapts behavior and work methods to changing conditions and unexpected obstacles

Job Duties:

• The Project Manager proactively directs and supervises all activities related to contract administration, contract supervision, system design, submittal process, product procurement, change orders, billings, project financial projections, schedule requirements, and all overall risk management to ensure projects are completed in a quality, profitable, and safe manner.
• Upon project hand off the Project Manager is the principal customer service representative as well as industry professional to general contractors, building owners, property managers, consultants, architects, and engineers whose focus is tirelessly meeting and exceeding contract commitments, project challenges, customer needs, and expectations.
• Within the company the Project Manager primarily works with project administrators, CAD administrators, estimators, business development, project operations, accounting, vendors, and subcontractors to achieve all objectives.

Client/Business Development

• Assists Sales and Estimating with response to new project opportunities.
• Builds effective relationships with customers, subcontractors and trade partners that meets or exceeds the customer’s expectations.
• Pursues on-going professional development training.
• Provide Sales and Estimating with current or historical information as it relates to system bid design including but not limited to FM Assemblies, warrantable manufacturer assemblies, system details, LEED, applicable codes, “tricks of the trade” as learned on previous projects.

Preconstruction

• Makes sure timely scheduling of the project Handoff meeting occurs.
• Actively participates in the Handoff meeting and confirms that all forms are filled out accordance with policy, ensures that scopes have been fully analyzed, pinpoints job start obstacles, recognizes areas of scope clarification required, establishes, and executes a plan of action to achieve job start goals.
• Reviews contract for bid scope plus budget consistency, identifies contract language or project specific regulations that may affect profitable and risk adverse construction, confirms insurance requirements, confirms bond requirements works with the client and contract administrator to achieve a mutually agreed construction agreement.
• Establishes the design document and submittal needs as required by the contract documents, project requirements, code compliance. Manages all required clarifications through site visits, request for information, and substitution request. Directs the CAD & submittal administrators to achieve design document and submittal needs. Reviews design document as well as the submittal items with the production team and estimator prior to transmitting to the system manufacturer, design team, contract client or jurisdiction for contract compliance, code compliance, warranty guidelines, and constructability. Provides all follow up for approval.
• Coordinates design documents with the client, design team, and other contractors for accurate installation and budget conformance.
• Coordinates project specific logistics with the contract client.
• Confirms that all project set up requirements are completed timely and accurately including but not limited to project folders, accounting software set up, project management software set up, project specific material testing, project specific background checks, project specific safety requirements, insurance submissions, labor reporting, permitting, preexisting condition reports, and manufacturer assembly warranty approval submission.
• Leads a thorough preconstruction meeting with field operations team reviewing the intended project design, labor needs, material types, installation guidelines, equipment needs, logistics, purchasing, schedule, safety project procedures, and company communication protocol.

Project Execution

• Implements all contractual requirements as well as provides all contractual correspondence for assigned projects.
• Visits projects as required for site-specific meetings, logistics direction, detail coordination, quality control, trade partner coordination, Subcontractor management, and overall site controls. Daily reports shall be authored as required for field documentation.
• Establishes and manages the project schedule with the operations team to exceed project and company goals.
• Manages project safety plan and enforces all required regulations/requirements.
• In a timely manner, provides the operations team all required approved design documentation including product data, installation drawings and details, and safety data sheets complete a successful quality installation.
• Reviews the estimate for accuracy for materials to be purchased by Procurement including cost coding, waste factors, quantities, material type, material unit of purchase and description. Provides the purchasing agent a breakdown of the purchase needs, special payment terms, and delivery constraints in accordance with the purchasing policy. Analyzes material use on project and makes future purchasing adjustments as required.
• Works with Field Partner Coordinator to review all subcontract labor agreements.
• Works with the project team to provide and respond to RFI’s as required, work through design/scope revisions, tracks all updates in CRM, provide all required documentation in a timely manner, track all changes accordingly.
• Works with the Estimating department and Field operations to originate, price, track, account for all Change Order work for all scope revisions throughout the project.
• Reviews project job cost weekly for accuracy and forecasting. Provides all corrections and updates as required to the related parties.
• Works with Safety team to develop site specific safety plans.
• Responsible for maintaining a clean, accessible, organized job folder in CRM in accordance with all company policies and procedures.

Project Closeout:

• Ensures all closeout requirements are provided in a timely manner to the client including but not limited to as-built drawings, LEED, warranties, as well care and maintenance programs.
• Confirms all city permits are closed and inspected as required.
• Verifies that all bonds and insurance programs are closed and settled.
• Guarantees all project accounting and labor reporting closed out.

Company Benefits: 

• Highly competitive salary 
• Company vehicle
• Employer sponsored healthcare options including medical, vision & dental
• Employer matched 401(k) Savings Plan
• Paid Time Off for volunteering in your community
• Perks Program with deep discounts for your everyday needs, plus entertainment (movies, concerts, and more)!
• Career advancement training
• Wellness programs
• Progressive, people-centric culture
• Holiday & Paid Time Off

North American Roofing Services LLC

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you’ll have the opportunity to impact the future of real estate by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You’ll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. We believe there is no “perfect” candidate and want to encourage applying even if all the requirements listed aren’t met. If you’re passionate about URW and looking to learn and grow, then we look forward to reviewing your application!

We are currently looking for our:

General Manager

What we offer

The General Manager (GM) drives operational success in the retail environment, leading the onsite operational and marketing management of the shopping center. This role is a key contributor to the total asset value creation working in partnership with Operating Management, Development, Leasing and other internal teams.

RESPONSIBILITIES & ACCOUNTABILITIES

• Drive, optimize and deliver day-to-day operational excellence in accordance to established metrics and standards.
• Oversee specific center Facilities Management, Security and Risk Management teams/programs.
• Ensure optimal performance and full compliance with health, safety, labor and environmental regulations.
• Coordinate and assist to facilitate new store and remodel projects with Leasing and the Retail Delivery team.
• Responsible for local procurement and contract negotiation/management.
• Manage corporate SCM (Shopping Center Management) policies and procedures as related to front-of-house and back-of-house operations.
• Contribute and collaborate with Operating Management team to develop 5-Year Business Plan strategy.
• Execute the Action Plan as defined in the 5-Year Business Plan.
• Develop long-term growth strategies for new and existing markets by driving and executing cost effective, realistic, and functional tactics.
• Plan and manage Common Area Maintenance and Capital expense budgets/forecasts within approved parameters.
• Locally develop with the Marketing Manager (MM) supported by Corporate Marketing with direction and final approval the center’s marketing and public relations plans. Implement plans driving and delivering on sales and traffic goals.
• Become the voice of the shopper while also delivering insights and trends related to the trade-area including other complimentary and competitive influences that potentially have future strategic consideration for the center’s vision.
• Lead the center’s customer journey experience programing to standards excellence and develop a team culture of S.T.Y.L.E.
• Key ambassador and representative of the shopping center developing and leading retailer engagement and support programs, local community/non-profit outreach, service providers partnerships as well as lead for relevant property tours with investment stakeholders.
• Analyze and evaluate data on a wide variety of complex real estate matters, including property surveys, architectural documentation, and title information.
• Actively engages in business prospecting opportunities driving additional management income opportunities as well as deliver annual storage budgets working in partnership with other sales divisions.
• GM is to be consulted on the following matters before decision or action is taken:
• Contribute to 360 development of the asset, including representing the Group locally, developing relationships with key players in the local community, follow-up on local urbanism, developments and identifying/reporting development opportunities.
• Consulted on leasing deals affecting the common areas of the Shopping Center. (RMU, kiosks, brand activations)
• GM is to be informed about decisions and changes that have been taken on the following areas:
• Legal matters related to tenant and/or other legal risk issues.
• Decisions or changes that affect the shopping center and are needed to know by the GM to be able to perform the tasks stated in this role description of responsibilities.

KEY PERFORMANCE INDICATORS (In Accordance to Center Specific Objectives)

• Driving Sales and Traffic
• Deliver Annual Business Action Plan and Marketing Plans
• CAM Budget Adherence
• Operating Capital Management
• Other Income – Storage Revenue
• The Customer Journey and S.T.Y.L.E. and center customer experience assessments
• Health & Safety
• Energy Consumption Management

CORE COMPETENCIES

Drives for Results

• Action oriented taking on new opportunities and challenges with a sense of urgency, high energy and enthusiasm all while securing and deploying resources effectively and efficiently.
• Plans and aligns teams effectively to optimize work processes/project management initiatives.
• Ensures accountability of self and others to meet objectives and commitments.

Thoughtful Leadership

• Applies knowledge/insights of business and business influences to advance the organization’s goals.
• Builds strong customer relationships delivering customer-centric solutions.
• Manages complexity to effectively solve problems while maintaining good and timely decisions that keeps the business moving forward.
• Ability to consider future possibilities – creating the new and different innovative strategies.
• Balances and manages the interests of multiple stakeholders.

People Management

• Effectively builds networks/partnerships inside and outside the organization and works collaboratively with others to meet shared objectives.
• Effectively conveys and communicates a clear understanding of the unique needs of different audiences.
• Creates an environment where people are motivated to do their best to help the organization achieve its objectives.
• Is persuasive driving vision and purpose.
• Attracts top talent and builds effective teams through effective leadership qualities.

Self Attributes

• Demonstrates courage stepping up to address difficult issues and saying what needs to be said.
• Gains confidence and trust of others through honesty, integrity and authenticity.
• Operates effectively even when things are not certain, or the way forward is not clear.
• Demonstrates self-awareness while actively seeking new ways to grow and to be challenged.
• Is a nimble learner through experimentation while possessing the ability to rebound from setbacks and adversity when facing difficult situations.
• Situational adaptability in real time to match the shifting demands of different situations effectively.

Business/Real Estate Knowledge/Experience

• 5-plus years of progressive experience in shopping center/retail/property/hospitality management level roles.
• Demonstrated knowledge and interest for real estate and/or retail development, leasing property management operations.
• Fully-versed in financial and business analysis and able to integrate regulatory, design marketing, leasing, and operational variables into sound business propositions.

Education

• B.A. or B.S. degree or equivalent

Compensation

$140,000 – $170,000 + Discretionary Annual Bonus

What is important to us

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.

Our company purpose – to Reinvent Being Together – is about reimagining how individuals and communities come together, socialize, and enjoy dynamic experiences alongside one another in entirely new ways. We are at our best when we are TOGETHER safely and joyfully. We are pleased to announce our new hybrid schedule working 3 days per week in our Los Angeles and New York corporate offices and up to 2 days per week remotely.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.

Join us to Reinvent Being Together.

Unibail-Rodamco-Westfield

GROW YOUR CAREER WITH US

At Norwegian Cruise Line Holdings (NCLH), we know our future success depends on our ability to attract and retain the very best talent. We’re continually seeking top talent that are passionate about hospitality and committed to being their personal best. As you learn more about our company, we think you will agree that there is no better time than now to become a member of the NCLH family!

APPLY ONLINE

If you’re interested to be considered for this position, please click the blue APPLY button at the top of the page to get started. All candidates must complete an on-line application to be considered.

About Nclh

Norwegian Cruise Line Holdings Ltd. (NYSE: NCLH) is a leading global cruise company which operates the Norwegian Cruise Line®, Oceania Cruises® and Regent Seven Seas Cruises® brands.

With a combined fleet of 29 ships with approximately 60,000 berths, these brands of NCLH offer itineraries to more than 490 destinations worldwide.

The Company has 8 additional ships scheduled for delivery through 2027, comprising approximately 24,000 berths. The combined brands of Norwegian Cruise Line Holdings currently employ over 31,000 shipboard crew from more than 110 different countries.

As our company adds new destinations, itineraries and ships, there are wonderful opportunities for new crew to join our family!

BASIC PURPOSE: Oversee the quality of theatrical production show elements & staff across Norwegian Cruise Line (NCL), Oceania Cruise Line & Regent Seven Seas fleet of vessels. This position will innovate, standardize, and implement operational theatrical production polices. Maintain general oversight of and provide supervision to the work of the Specialist, Theatrical Production and other contracted personnel in the Theatrical Production department.

POSITION RESPONSIBILITIES:

• Hire and manage stage managers, production studio assistants and other theatrical production contractors for New Builds and existing theatrical productions. Maintain an accurate database of the contractors, and actively recruit new talent.
• Oversee stage management training program with assistance from Tampa production ship leads.
• Responsible for oversight of updates and implementation by production ship leads of all stage management related policies and procedures across Norwegian Cruise Line Holdings vessels.
• Ensure contractor compensation, travel and accommodation entitlements are in line with established standards and ensure that contracts are issued accordingly.
• Maintain a regular presence at production meetings, studio runs, and shipboard show installs to provide direct guidance and preform quality control audits.
• As delegated by Management, review show, voyage, and rehearsal reports relaying information and taking appropriate actions.
• Work with the Specialists, Theatrical Production on planning and generating studio and ship-based needs.
• Work with Supply Chain team on purchasing Entertainment items needed in-studio and onboard.
• Prepare and request contractual payments within purchasing policy guidelines.
• Forecast, adjust, and track all related production budgets with guidance from Senior Manager, Theatrical Production.
• Maintain and keep current production documentation in coordination with onboard and rehearsal Stage Management Teams.
• Work with onboard management teams to monitor all theatrical productions, problem solving and assisting with any issues that arise.
• Work with appropriate departments to ensure that new production’s rehearsal needs are translated and implemented to creative studios’ operations.
• Perform other job-related duties as assigned.

KNOWLEDGE AND EXPERIENCE:

EDUCATION: Vocational training and real-world education in Production and/or Stage Management. Undergraduate education in Technical Theater, Design, Production or Stage Management is helpful, but not required.

EXPERIENCE: Minimum 5 years’ experience in theatrical production with previous experience in a supervisory role. Experience in theatrical production onboard Cruise Lines preferred.

KNOWLEDGE & SKILLS: Strong leadership and management skills, with ability to manage and motivate a team. Excellent organizational, written/verbal communication and problem-solving skills, with the ability to work effectively with a diverse range of stakeholders. Proficiency with Microsoft office suite required emphasis on Outlook, Word and Excel. Monday.com experience a plus. Experience hiring and negotiating contracts with production teams essential. Technical knowledge of lighting boards, sound boards and show run software. Strong knowledge of accounting and ability to manage and make decisions based off a budget. Must have the ability to work autonomously with little supervision. Ability to multi-task and shift priorities frequently as needed by business. Ability to work under pressure and meet tight deadlines. Commitment to safety and wellbeing of all personnel. Able to lift at least 25lbs. Climb on step stool or ladder to complete elements of job or facilitate maintenance issues.

Norwegian Cruise Line

With 18 world class vessels, including the newest, Norwegian Prima, Norwegian Cruise Line has one of the most nimble and contemporary fleets in the industry. Fourteen ships are divided among five different classes, including the Sun, Dawn, Jewel, Breakaway and Breakaway Plus Class. Norwegian Epic, Pride of America and Norwegian Spirit are in their own classes, adding to the brand’s variety of vessels. Following the Breakaway Plus Class, the most innovative and successful class in the Company’s history, Norwegian Cruise Line announced in 2017 the next generation class of ships with Prima Class. The Company welcomes 6 ships from 2022 to 2027. The new class will build upon the brand’s legacy of freedom and flexibility found across its fleet and feature a host of cutting-edge designs that will further elevate its already award winning guest experience.

Oceania Cruises

Oceania Cruises is the World’s Leading Culinary – and Destination-Focused Cruise Line. The Finest Cuisine at Sea ®, Destination Specialists and Small & Luxurious Ships are the pillars that define Oceania Cruises’ five-star product, positioning the line as the cruise company of choice for travelers seeking a truly refined and casually elegant travel experience. Featuring a fleet of small, luxurious ships, Oceania Cruises offers a vacation experience renowned for its gourmet culinary program inspired by Master Chef Jacques Pepin and its array of destination-rich itineraries spanning the globe. Seasoned world travelers are drawn to Oceania Cruises’ diverse voyages, which call on more than 400 ports across Europe, Asia, Africa, Australia, New Zealand, the South Pacific and the Americas. Oceania Cruises will welcome the stunning new Vista in summer 2023.

Regent Seven Seas Cruises

Regent Seven Seas Cruises is the leading luxury cruise line, delivering An Unrivaled Experience® for over 25 years. Carrying no more than 750 guests, the line’s spacious and stylish ships – Seven Seas Explorer®, Seven Seas Mariner®, Seven Seas Navigator®, Seven Seas Splendor® and Seven Seas Voyager® – form the World’s Most Luxurious Fleet and explore more than 450 immersive destinations globally. Offering Unrivaled Space at Sea ™ , guest enjoy sumptuous all-suite accommodations, nearly all with private balconies, which are among the largest at sea, as well as highly personalized service throughout lavish public areas and expansive outdoor spaces. The Team at Regent Seven Seas Cruises is currently preparing for the debut of Seven Seas Grandeur® in summer 2023.

EQUAL OPPORTUNITY EMPLOYER

It is Norwegian Cruise Line Holding’s policy not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, and marital or veteran status.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Norwegian Cruise Line Holdings Ltd.

Position is Community Association Manager, licensed under the provisions of Florida Statute 468. Under general supervision and in association with the Board of Directors, plans, directs, recommends, and implements policies and procedures to ensure the services required to maintain the common elements of the Association are provided in a first-class manner and in accordance with community rules and regulations.

This is a hands-on leadership position responsible for overseeing the operational, administrative, financial, human resources, maintenance and security functions of the community.  The position requires the Community Association Manager be on call 24-hours a day, 7 days a week for emergency consultation in the event of incidents requiring management intervention.  All services of the Community Association Manager are under the direct supervision of Castle Management and are performed as stated, in the Management agreement between the governing Board of Directors and Castle Management, LLC.

The Community Association Manager also provides exemplary service in a manner consistent with the values and mission of the Castle Group.  He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle Royal Service as it relates to this function. This includes working interdepartmentally, as well as, with our external customers.

The Community Association Manager also acts as the lifestyle director during the early phase of development. They will implement small get togethers, informational classes and fun activities for the members.  They will eventually be responsible to developing and transitioning the role to a full-time Lifestyle Director. 

(May include some or all of the following as applicable)

• Supervises hiring and management of direct employees and supervises selection and management  of outside vendor staffing to assure personnel capable of meeting the community’s goals and high standards in a hospitable, sensitive and courteous manner.
• Schedules and/or reviews staff assignments to assure adequate coverage while being conscious of working within the assigned budget.
• Works under direction of Castle Management in meeting guidelines of the Board of Directors.
• Plans, directs and oversees implementation of comprehensive systems for protection of the community assets and records of the Association in a professional manner.
• Inspects community and facilities in order to determine maintenance and security needs and directs inspection of premises to detect hazards and to ensure that safety rules are posted and enforced.
• Documents, interviews and assists residents regarding complaints about direct employees and vendor staff conduct.
• Promptly investigates and makes a full written report of all accidents or claims for property damage and personal injury relating to the ownership and maintenance of the common elements and operation of the Association, including damage or destruction to common elements.
• Prepares reports and insurance claims for damages to Association property, including estimated cost of repair, and causes repairs to be made in accordance with the Board of Directors’ approval.
• Prepares posting of the agenda for meetings of the Association and committee meetings, supervises file and record management and attends meetings of the Board of Directors and Annual or Special Meetings
• Assists in preparation of monthly financial reports and reviews same for accuracy and variance trends.
• Provides a monthly management report to the Board of Directors with recommendations, as appropriate, to enhance community appearance, values and promote harmony among residents.
• Provides a one-page, weekly report to the Board of Directors briefly summarizing the past weeks major events and provides a prioritized Action List to focus on all projects/duties within the community and the assigned task holder.
• Maintains a professional relationship with the Board of Directors and homeowners, whose requests for services shall be received and recorded so that requests can be acted upon expeditiously.  Any serious complaint shall be fully and promptly investigated and reported to the Board of Directors.
• Prepares operational procedures for activities such as fire prevention, firefighting, traffic control and parking control.
• Prepares the Annual Budget and coordination of Board Meetings, taking board meeting minutes if necessary.
• Responsible for maintaining organization and secure keeping of blue prints, maps, plans, etc.
• Prepares recommendations for collection action on delinquent accounts and acts as liaison with legal department and Association counsel and Board.
• Performs violation inspections when task not assigned to an Assistant Property Manager and maintains accurate records to follow up on rule violations.  Acts as liaison with counsel if legal action is required.
• Monitors compliance with Rules and Regulations and implements procedures for handling violations.  Drafts and signs correspondence and required notices in connection with homeowners who are in violation of the Declaration and Rules and Regulations. 
• Solicits bids for maintenance, construction and other community projects, and participates in selection of contractors and vendors for furnishing of landscape maintenance, janitorial and maintenance services, water, electricity, gas, telephone, pool maintenance, exterminator service, repairs or reconstruction of structural improvements, preventive maintenance, and such other services deemed to be in the best interests of the Association and necessary in order to administer the Association in a first-class manner in accordance with the Declaration.
• Supervises and monitors contractors rendering services to the Association and inspects the repair and maintenance of equipment and building components and reviews invoices to confirm work completion and contract compliance.
• Reviews and approves payroll for all direct employees and reviews and codes vendor invoices before payment.
• Tracks all architectural change requests by homeowners and inspects for compliance upon completion.
• Communicates to the Board of Directors and homeowners, events that will affect their use and enjoyment of the Association’s facilities.
• Communicates to the community ideas to help it prepare and cope with weather related events, including assisting with hurricane preparation and implementation of preparedness protocol as designed and approved.
• Maintains Association’s website.
• Ensures that team members follow all safety precautions and procedures while performing duties.

Acting Lifestyle Director

• Plan, coordinate and implement all Association funded events and/or shows; including but not limited to, budgeting for the activity, ticket sales, scheduling room use, facilitating preparations for the activity.
• Meet and work with talent and travel agents and attend local showcases to preview events or possible presentation to the community, as approved by Supervisor.
• Selects events and classes for the year, get preapproved by the Board and supervisor.
• Publish social calendar for distribution and send communication to the community using email.
• Negotiates necessary contracts relating to the presentation of shows, workshops, classes and other forms of entertainment.
• Create printed information for distribution, including performer bios, show synopses or itineraries for events, and posters and flyers advertising events and classes.
• Maintain complete and current files for all events, including copies of all event-related items; i.e., performer bios and show synopses; contracts; flyers; tickets; ticket sale related information; itineraries; critiques and recommendations, etc.
• Maintain accurate financial records relating to all events, including submitting check and petty cash requests for event expenditures, balancing checks with ticket sales, completing deposit slips and making deposits, tallying total costs and sales for submitting sales and usage taxes
• Edit and produce Community Association Newsletter, if applicable.

Education/Training/Certifications/Licenses:

Active CAM License; High school diploma required. Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Experience/Knowledge/Skills:

Two (2) to three (3) years, of CAM or related business experience, or more depending on the community, are required.  Outstanding customer service, communication and interpersonal skills required.   Effective written and verbal communication skills. Experience with event planning and budgeting. 

Computer literacy: 

Advanced command of computer hardware/software is required; specifically, knowledge of Microsoft Windows, Word, Excel, Power Point and Outlook.

Language requirements:

Multiple language fluency may be required or preferred, depending on community.

Travel and availability requirements:

May be required to travel for training sessions off-site on an as needed basis.  May be occasionally required to cover for staff at other communities within a reasonable commuting distance when needed. Ability to work extended hours and weekends based on project requirement. Ability to respond to emergencies in a timely manner, 24-7.

Physical Requirements:

Ability to lift up to 10 lbs.; work in an upright standing or sitting position for long periods of time, will fluctuate day by day; Handle, grasp and lift objects and packages; extensive use of fingers for typing and visual use of the computer monitor. Reach with hands and arms; Communicate, receive and exchange ideas and information by means of the spoken and written word. Ability to quickly and easily navigate the property/building as required to meet the job functions; Complete all required forms.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

Work will be divided between indoor and outdoor work. The proportion of indoor to outdoor work will fluctuate. May be exposed to weather conditions such as heat, cold or rain while working outdoors.

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason.

Castle Group

Sunnyvale, CA, US

Job Description

Lead the Algorithm Verification and Data team which involves recruiting and ramping up a team of world-class engineers. Your team will aid the Computer Vision teams working on pose tracking, dense mapping, eye tracking, etc… In addition you will be responsible for validating algorithm performance.

Responsibilities

• Responsible for creating ground truth data for all computer vision team
• Utilize external high precision instruments like Vicon motion capture systems, robotic arms, LIDAR scanners, other embedded devices and software for 3D modeling/rendering.
• Work in close collaboration with the Perception team to deliver ground truth datasets with verified quality significantly higher than in required for the product.
• Responsible for rapid prototyping.
• Manage experienced mechanical, electrical and software designers who can quickly internalize complicated concepts and engineer solutions to challenging problems.
• Design, prototype and deliver Client robotic solutions to support all out teams.

Qualifications

• Extensive experience with Computer Vision, Robotics, and Automation.
• Extensive experience with Systems Architecture.
• Experience in Hardware (Mechanics & Electrical).
• Extensive experience in Linux and full software stack: embedded product development.
• Experience with object oriented programming, C/C++ or similar language skills.
• Strong analytical ability/foundation is a must.
• Robotics /Automation experience is a must.
• Experience in building and managing teams.
• Must have experience working with contractors domestically and internationally.
• You should thrive on the excitement of solving hard problems and feel comfortable working alongside a multidisciplinary group.
• Proven ability to work independently and self-directed with an ability to understand the big picture.

Nice To Have

• Prior AR/VR work.
• Experience with LIDAR/motion capture systems.
• Experience with data visualization.

Education

• M.S. or Ph.D. in CS, ECE or related fields

MoTek Technologies