Entertainment Jobs and Internships

Indie Feature Film Open Casting Call

theblondnyc Internship

Interns Needed

Must be based in NYC

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

The coordinator provides support to the Los Angeles based Production & Operations Department.

• Serve as a liaison between executives, internal departments and external businesses to ensure that all matters are attended to in an efficient and timely fashion.
• Working on various assigned projects for the Production & Operations Department.
• Coordinate and schedule internal and external meetings across the team.
• Ensure weekly, timely receipt of key production documents including schedules, calendars, at-a-glance grids, etc. and distribute to appropriate teams as needed.
• Creating and Maintaining a shoot date calendar.
• Maintaining department and division assignment grids and update regularly, as needed
• Distribute weekly updates for linear rollout grids.
• Work with managers to ensure complete deliverable elements are received from production companies and filed within internal database systems.
• Keeping internal files, data bases, grids, assignments, etc. up to date.
• Train in and become proficient on managing cuts and onboarding users in our internal cut management system, FineCut.

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $20 -$25/hr.

Qualifications

• 2+ years of production-related experience; production office experience is preferred but not required
• Proficient working knowledge and experience with Microsoft Office, Excel, PowerPoint, Outlook, and Sharepoint
• Bachelor’s degree or equivalent experience in Media, TV/Film/Streaming Production

Desired Characteristics

• A self-starting individual who is effective in verbal and written communication.
• An individual who thrives in both a team environment and also on their own.
• An individual who wants to be a part of the process and asks questions for better understanding as well as advancement of knowledge.
• An individual who has an attention to detail is essential.
• An individual who is flexible when it comes to changing duties and re-focusing priorities.
• A comprehensive knowledge of the visual media landscape and pop culture. Passion for television & streaming content strongly desired.
• An individual who has strong organizational skills and an ability to coordinate with multiple different departments, including those based in Los Angeles as well as in New York.
• Has demonstrated an ability to meet tight deadlines.
• Is technologically savvy enough to be able to operate and understand the latest software, internet / digital formats, and social media advancements and has the flexibility to grow with the changing media landscape.
• Prior production experience preferred, but not mandatory.

Additional Requirements

• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Role Summary

Job Description

Focus Features is seeking an Administrative Assistant to support the Creative Advertising team within the Marketing department of Focus Features. The position will report to the Vice President, Creative Advertising and is a great opportunity to interact with numerous film group teams at Focus Features and NBC Universal.

Essential Responsibilities

• Phone coverage
• Maintain calendar and schedule meetings
• Digital filing
• Travel arrangements
• Expense reports
• Printing materials as necessary
• Maintain daily schedule and flow of the Creative Advertising office
• Liaise with other departments and creative vendors for Creative Advertising issues and requests
• Enter purchase orders in SAP; code and process invoices
• Maintain and organize Creative Exploratory
• Handling NDAs (Non-disclosure agreements)
• Culling competitive campaigns

Basic Qualifications

Qualifications

• Undergraduate degree (degree in marketing or art is preferred)
• Previous administrative experience supporting executives in a fast-paced environment
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and other Microsoft programs
• Proficiency with Photoshop/Illustrator/QuickTime a plus

Eligibility Requirements

• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• May be required to work evenings or weekends on occasion
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols in select work settings or where jurisdictionally mandated.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

• Excellent written and verbal communication skills
• Ability to work as part of a team and autonomously
• Demonstrated ability to adapt to changing deadlines and priorities

Salary range: $45,000-$55,000: not bonus and Long-Term Incentive eligible

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

• Serve as a liaison between executives, internal departments and external businesses to ensure that all matters are attended to in an efficient and timely fashion.
• Working on various assigned projects for the Production & Operations Department.
• Coordinate and schedule internal and external meetings across the team.
• Ensure weekly, timely receipt of key production documents including schedules, calendars, at-a-glance grids, etc. and distribute to appropriate teams as needed.
• Creating and Maintaining a shoot date calendar.
• Maintaining department and division assignment grids and update regularly, as needed
• Distribute weekly updates for linear rollout grids.
• Work with managers to ensure complete deliverable elements are received from production companies and filed within internal database systems.
• Keeping internal files, data bases, grids, assignments, etc. up to date.
• Train in and become proficient on managing cuts and onboarding users in our internal cut management system, FineCut.

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $20 -$25/hr.

Qualifications

Qualifications/Requirements

• 2+ years of production-related experience; production office experience is preferred but not required
• Proficient working knowledge and experience with Microsoft Office, Excel, PowerPoint, Outlook, and Sharepoint
• Bachelor’s degree or equivalent experience in Media, TV/Film/Streaming Production

Desired Characteristics

• A self-starting individual who is effective in verbal and written communication.
• An individual who thrives in both a team environment and also on their own.
• An individual who wants to be a part of the process and asks questions for better understanding as well as advancement of knowledge.
• An individual who has an attention to detail is essential.
• An individual who is flexible when it comes to changing duties and re-focusing priorities.
• A comprehensive knowledge of the visual media landscape and pop culture. Passion for television & streaming content strongly desired.
• An individual who has strong organizational skills and an ability to coordinate with multiple different departments, including those based in Los Angeles as well as in New York.
• Has demonstrated an ability to meet tight deadlines.
• Is technologically savvy enough to be able to operate and understand the latest software, internet / digital formats, and social media advancements and has the flexibility to grow with the changing media landscape.
• Prior production experience preferred, but not mandatory.

Additional Requirements

• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

Role Summary:

The Administrative Assistant, Physical Production will manage the day-to-day administrative functions for the VP Physical Production, as well as be prepared to interface with a variety of creative clients and high level executives.

Essential Responsibilities

• Assist with all office duties (telephones, schedules, calendar, files, correspondences, travel, expense, reports, etc.) for VP of Physical Production
• Assist in research of potential above the line crew hire availability and scheduling
• Research special projects (locations, crew availability, logistics, liaison with film commissions, Etc.) during pre-production
• Some of the responsibilities may include finding and setting up offices, ordering equipment/furniture/supplies, procuring of telephone access, arranging for security/parking access, arranging travel for producers, directors, and crew
• Create welcome packet, preliminary crew list, and studio contact lists for individual production offices during preparation
• Act as liaison between production office and studio with respect to policy and procedure compliance and verify systems are in place
• Schedule meetings (production, finance, transportation, asset, clearances, computer support, labor relations, product placement, safety, insurance, etc.) between filmmakers and studio department heads specific to each project
• Supervise wrap of production office and coordinate delivery of production files to studio; follow up on resolution of issues outstanding at wrap
• Review deal memos for accuracy prior to executive approval. Verify crew employment eligibility through industry experience roster database; follow up on compliance issues through labor relations department and contract services administration

Qualifications

Basic Qualifications:

• Minimum of 2 years current freelance production coordinator or assistant coordinator experience
• Proficiency with MS Word, Excel, Outlook, Windows version 7 & 10.
• Tech savvy on current Cloud apps: Microsoft 0365 and Google applications (i.e. sheets, forms, etc),
• Familiarity with project management software like Scenechronize and Asana.

Eligibility Requirements

• Interested candidates must submit a resume/CV online to be considered
• Must be willing to take drug test and submit to a background investigation
• Must be 18 years or older
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.

Desired Characteristics

• Thorough understanding of all production paperwork (call sheets, production reports, crew lists, schedules, scripts, etc.). Upload production documents onto Scenechronize archiving system
• Strong team player that enjoys working independently and as part of a team
• Excellent verbal and written communication skills required
• Well organized with strict attention to detail
• Ability to multi-task and prioritize work assignments
• Ability to work with and maintain confidential information
• Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure

Salary range: $45,000 – $58,500

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

At NBCUniversal, we believe in the talent of our people. It’s our passion and commitment to excellence that drives NBCU’s vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It’s what makes us uniquely NBCU. Here you can create the extraordinary. Join us!

Job Description

The Mastering Coordinator receives client orders commissioning mastering work and is accountable for ensuring that the work is accomplished, per Content Management specifications, on time and on budget. This role is also responsible for coordinating receipt of master file elements to support the company’s content supply chain.

Responsibilities Include, But Are Not Limited To

Essential Responsibilities:

• Responsible for interpreting the customer’s order which involves translating a single, broad request into numerous specific jobs to be carried out by NBCU StudioPost Operations as well as 3rd party service providers.
• Work closely with the customer to develop budgets and timelines for mastering/sub-mastering work.
• Research inventory and historical records to determine the appropriate source elements to perform the required mastering or sub-mastering work.
• Determine the appropriate workflow to complete each order meeting the required, specifications, delivery requirements, budget and due date.
• Work closely with Content Management Mastering team employing their expertise with respect to materials history, specifications and condition of archived assets for a given job.
• Constant communication with manager regarding status and issues related to mastering and sub-mastering work and to answer specific technical questions.
• Coordinate with StudioPost Operations Project Managers to ensure the job is completed on time and on budget as well as answer questions from Project Managers that affect timelines and budgets.
• Track and report job metrics such as status, work completed, work in progress and financials.
• Participate with managers in the analysis and improvement of specifications, processes, and workflows.
• Keep abreast of current technical specs and trends.
• Complete all other duties as assigned.

Qualifications

Basic Qualifications

• Bachelor’s degree or equivalent education/experience in motion picture or television postproduction or related field.
• A minimum of three years of experience working in film, video and/or audio mastering or post-production.
• Solid understanding of physical and file-based mastering workflows.

Eligibility Requirements

• Interested candidates must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be willing to work in Universal City, CA
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States
• Must be 18 years or older

Desired Characteristics

• Strong organizational, communication and analytical skills
• Understanding of feature-film and television production and post-production processes and elements produced
• Ability to effectively manage multiple priorities
• Ability to assess, identify and implement best practices
• Excellent sense of customer service
• Sense of pride and responsibility in developing content for an important studio archive

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 – $80,000.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

The coordinator provides support to the Los Angeles based Production & Operations Department.

• Serve as a liaison between executives, internal departments and external businesses to ensure that all matters are attended to in an efficient and timely fashion.
• Working on various assigned projects for the Production & Operations Department.
• Coordinate and schedule internal and external meetings across the team.
• Ensure weekly, timely receipt of key production documents including schedules, calendars, at-a-glance grids, etc. and distribute to appropriate teams as needed.
• Creating and Maintaining a shoot date calendar.
• Maintaining department and division assignment grids and update regularly, as needed
• Distribute weekly updates for linear rollout grids.
• Work with managers to ensure complete deliverable elements are received from production companies and filed within internal database systems.
• Keeping internal files, data bases, grids, assignments, etc. up to date.
• Train in and become proficient on managing cuts and onboarding users in our internal cut management system, FineCut.

This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $20.00-$25.00/hr

Qualifications

• 2+ years of production-related experience; production office experience is preferred but not required
• Proficient working knowledge and experience with Microsoft Office, Excel, PowerPoint, Outlook, and Sharepoint
• Bachelor’s degree or equivalent experience in Media, TV/Film/Streaming Production

Additional Requirements

• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

About NBCUniversal

Company Description

NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. It is the policy of NBCUniversal and NBCUniversal’s affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by law.

Job Description

The Operations & Technology Division of NBCUniversal is looking for a high-energy, results-driven, and detail-oriented Executive Assistant to provide direct administrative support to two Senior Vice Presidents of the organization.

In this role, you will be responsible for managing the day-to-day administrative functions for both of the SVPs, including schedule management, meeting coordination, managing a variety of duties (such as expense reports), and assisting with correspondence. In addition, this position is responsible for departmental administrative duties, i.e., vacation tracking, reporting, special projects, and logistical planning. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.

The Executive Assistant is expected to work out of NBCUniversal’s Los Angeles campus in Universal City, CA on a hybrid basis (mix of on-campus/work-from-home).

Responsibilities

• Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
• Arranges and schedules significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly
• Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
• Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions.
• Interacts with executive IT support on behalf of executive leadership team
• Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
• Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
• Manage and organize executive files, physical and electronic, as required
• Creates and edits presentations, agendas, spreadsheets, and reports.
• Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.

Let’s Talk About You…

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools, and capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile – Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in

Qualifications

What You Must Have:

• Minimum 4 years of relevant experience maintaining a senior executive’s phone, heavy calendar management, work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 – $85,000.

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.
NBCUniversal

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Role Summary

Job Description

This Administrative Assistant is a key member of the creative Film Music team reporting to the Senior Vice President of Film Music and Vice President of Film Music Production. This Administrative Assistant will be working in a fast paced, demanding work environment and be responsible for maintaining a smooth workflow for various key members of the Film Music team.

Essential Responsibilities

• Heavy phone management, roll calls, provide notes for calls as requested
• Maintain & coordinate schedules for the members stated above, compile & submit expense reports, create reports & materials for meetings
• Coordinate executive, project & scoring related travel, organize & file contracts and other administrative duties as needed
• Liaise daily with colleagues at record labels, publishers, music management companies, talent agencies, etc.
• Assist project executives as needed with music research projects & music searches & collection of outside music submissions
• Research song information to complete clearance forms for licensing department
• Coordinate and distribute scripts, subsequent drafts/pages to department
• Assist in maintaining internal & external department distribution lists
• Work synergistically with other team members in maintaining and updating the department’s new music drive
• Help maintain film music budgets (source & score production) and song breakdown reports
• Ensure all invoice amounts and details are properly reflected in music budgets and filed in their respective project folders
• Assist with vendor set-up and follow up with vendors and accountants as needed to ensure payments have been made
• Route invoices for payment
• Track costs in Music Budgets
• Send SAG/AFTRA singer session reports and corresponding paperwork to accounting for processing
• Assist with creating and updating internal documents
• Vet and route all AFM New-Use claims

Qualifications

Basic Qualifications:

• Proficient in Microsoft Word, Excel & Outlook
• iTunes and Mac proficiency
• Minimum of 2 years administrative experience ideally in the music for film or television industry
• Excellent organizational skills and strong attention to detail is a must

Eligibility Requirements

• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
• In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.

Desired Characteristics

• Ability to multi-task, work & prioritize tasks in a fast-paced, high stress office
• Strong verbal and written communication skills; the ability to communicate effectively to all levels of employees and management
• Personable, team-oriented; have the ability to work with a variety of different personality-types
• Experience and knowledge of the music industry
• Proven ability to exercise discretion, integrity and judgement
• Follows Instructions/direction
• Self starter, punctual
• Accountable; takes ownership and pride in their assignments and day-to-day tasks
• Bachelor’s degree strongly preferred
• High attention to detail, organized and able to meet tight deadlines

Salary range: $45,000-$55,000: not bonus and Long-Term Incentive eligible

Additional Information

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